Liquefied Costs, Solid Wins: Fueling Faster Sourcing: How a Leading Independent LNG Operator Cut Costs and Cycle Time With Arkestro

Summary

Industry

Liquefied Natural
Gas (LNG)

Challenge

Manual MRP-to-Sourcing workflows were slowing procurement and driving up costs.

Solution

They used Arkestro’s Document-Based Event Creation to eliminate manual steps and move faster.

Results

Cycle times dropped from days to minutes, with 29% identified savings across key categories.

Intro

In LNG, every sourcing delay has a ripple effect: missed deadlines, mounting costs, and operational risk. For one leading independent LNG company, the issue was less about old systems and more about creating procurement processes while sourcing new parts at scale.

Much of the work was manual, and many categories were being purchased for the first time. Without established benchmarks or pricing history, the team needed a way to establish real-time rates, and confidently negotiate competitive terms.

With Arkestro’s Document-Based Event Creation, the team went from days to minutes in launching sourcing events and delivered 29% savings across key categories, all without overhauling systems or disrupting the way they work.

Challenge

A Slow, Manual
MRP-to-Sourcing Workflow

Procurement plays a critical role in LNG, where operations rely on precision, reliability, and speed. But this company’s sourcing team was bogged down by a manual, time-consuming process: converting MRP exports into sourcing events by hand.

Each event took hours of data entry across thousands of SKUs, slowing procurement to a crawl, increasing the risk of errors, and creating bottlenecks that affected everything from cost control to day-to-day operations.

The challenges didn’t stop there.
The team was also dealing with:

High SKU volumes across motors, electrical materials, and hardware
New parts being sourced for the first time, with no established market benchmarks
Limited or no historical baseline pricing to guide negotiations
A need to define and standardize procurement processes while meeting immediate sourcing demands

And while the pressure to modernize was growing, change wasn’t simple. Like many LNG organizations, the team was operating in a risk-averse environment with limited adoption of procurement automation—making it difficult to move forward, even when the need was clear.

Solution

Arkestro’s Document-Based Event Creation

To solve these challenges, the company partnered with Arkestro, the leader in Predictive Procurement. Arkestro introduced its Document-Based Event Creation feature, which provided a faster and more efficient way to launch events while also helping the team establish consistent processes.

Instead of reformatting spreadsheets and entering data by hand, the team could now:

Upload MRP exports or CSVs directly into the system
Automatically extract and map key details like SKUs, quantities, locations, and due dates
Launch fully built events, complete with supplier suggestions and pricing benchmarks, all in under two minutes

By allowing the team to quickly source both familiar and first-time parts, Arkestro helped them establish real-time market rates, standardize sourcing steps, and negotiate with confidence. The process was quick and required no system integration, allowing them to move forward without adding complexity.

Results

The Results: 29% Identified Savings and Events in Under Two Minutes

The impact was immediate and measurable. What once took days now took minutes, and the team saw 29% identified savings across critical spend categories.

Before Arkestro:

Days to create events
Manual data entry
Limited sourcing reach
Procurement bottlenecks

After Arkestro:

Days to create events
Manual data entry
Limited sourcing reach
Procurement bottlenecks

By removing manual steps and adding predictive supplier recommendations, Arkestro helped the team source faster and more strategically, and deliver better results without overhauling their tech stack.

Hidden Savings and a Greater Spend Share: Two Benefits of Arkestro’s Document-Based Event Creation

Arkestro’s Document-Based Event Creation turns demand signals like MRP exports and purchase requisitions into sourcing events with little manual effort:

Here’s how it works:

Upload your planning document
Arkestro automatically extracts and maps key fields like SKUs, quantities, dates, and locations
The system pre-populates suggested suppliers, categories, and pricing based on historical data and AI benchmarks
Review and launch the event with no manual formatting or data entry required

Benefits include:

Cycle times reduced from days to minutes
Error-prone data entry eliminated
Use with your current system, no integration required
Capture savings from spend that wasn’t previously competitively sourced
Arkestro’s Predictive AI identifies optimal suppliers based on past performance, pricing trends, lead times, and risk profiles

Results

Solving Procurement Pain Points with Document-Based Event Creation

Arkestro’s Document-Based Event Creation feature solves a common pain point in procurement: the slow, manual process of turning planning data into sourcing events. Many organizations, especially in complex industries including energy, manufacturing, and utilities, lose time and opportunities for savings because data must be manually copied from spreadsheets into sourcing systems.

With Document-Based Event Creation, teams can upload standard planning documents and instantly generate sourcing events. This eliminates delays, speeds up procurement cycles, and helps teams influence more spend without increasing headcount or overhauling systems.

What makes Arkestro’s approach different?

True document-to-event automation:

Most tools rely on rigid templates or require pre-mapped fields. Arkestro intelligently parses standard planning documents and kicks off sourcing events without needing custom setup.

Built for speed and flexibility:

The feature dramatically shortens time-to-event by reducing manual work, helping teams respond faster to changing material needs.

Optimized for complex categories:

From detailed BOMs to raw material planning files, Arkestro handles complexity with ease—which is especially critical for industries like LNG, where sourcing decisions carry high operational and financial stakes.

Results

Helping Teams Source Faster, Smarter, and at Scale

Document-Based Event Creation isn’t just a faster way to create sourcing events. It’s a more strategic approach to procurement that delivered 29% savings and cut cycle times from days to minutes for this LNG leader.

It’s proof that digital transformation doesn’t have to mean complex overhauls. With the right tools, procurement teams can modernize and influence more spend, even in high-stakes, highly regulated industries.

Procurement teams working with a standalone requisition system without sourcing or purchasing integrations spend too much time manually processing requests. Arkestro’s innovative Document-Based Event Creation offers a better way.