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How Arkestro and Workato Can Work Together to Further Automate Your Procurement Workflows

As your procurement team manages various purchase requests, all kinds of issues may arise. 

Specific line items can fall through the cracks; the wrong suppliers can receive an RFP; a purchase order can get added to the incorrect location within your ERP system—and the list goes on. 

For time-strapped procurement teams, identifying and addressing these mistakes in a timely manner may be too much to ask. As a result, the outcome of the procurement request is likely to be less than ideal, whether it’s diminished cost savings or a failure to procure the goods or services on time (oftentimes, it’s both).

Fortunately, Arkestros’ predictive procurement software already takes the work out of many error-prone, manual tasks. And now, you can streamline even more of your procurement tasks by leveraging the integrations and automations that Workato—the leader in Enterprise Automation—powers. 

We’ll share how the team at Arkestro can use Workato’s workflow automation capabilities to improve your procurement processes by breaking down a pair of examples.

 

Automate the Process of Creating an RFP

 

As soon as an employee at your organization submits a requisition, your procurement team is tasked with moving quickly to create an RFP that reflects the purchase request. 

Once Workato is integrated with your ERP system or procurement tool, Arkestro and Workato can work together to help your team do just that:

  1. As soon as a purchase requisition or bill of materials gets submitted in your ERP or procurement tool, the workflow gets triggered.
  2. Workato automatically adds the purchase requisition or bill of materials into Arkestro.
  3. Workato converts the purchase requisition or bill of materials into a Arkestro Request.
  4. Arkestro can automatically identify the best suppliers to include (assuming a list of suppliers isn’t already provided) as well as recommend prices for individual line items—in the context of kicking off negotiations.

 

Create Your PO or Contract and Upload it to the Destination System Instantly

 

After finalizing your award decisions in Arkestro, your team will need to move quickly in securing the chosen suppliers’ services. 

The next step involves creating a purchase order or contract that reflects the agreed upon terms of service for each supplier; and once created, it’ll need to be sent over to the supplier with little delay.

Here’s an automation that can help streamline this process:

  1. Once the award tabulation is finalized in Arkestro, the workflow gets triggered.
  2. Workato uses the information provided in Arkestro and the format required in the destination system to generate the purchase order or contract. 
  3. Workato then uploads the purchase order or contract to the appropriate location in your ERP system or procurement tool—at which point, the supplier’s contact(s) receives an email that includes the PO or contract.

 

Ready to Leverage These Automations?

 

No matter the ERP system or procurement tool you use, the team at Arkestro can work with you on using Workato to implement these automations. You can learn more by scheduling a demo with the Arkestro team.

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Rob DeSantis

Founder

As a former co-founder of Ariba running sales, Rob has deep expertise in the procurement space, having helped propel Ariba from zero to $250 million in revenue in four years and IPO of the year in 1999 before its acquisition by SAP a decade later. In addition to co-founding Ariba, Rob was also an early angel investor and board member of LinkedIn, the world’s largest professional online network.

More recently, Rob served as an investor and advisor to a small portfolio of companies including Bloom Energy, AEye, Inc., HiQ Labs, Agiloft, USEND and more. He is also a co-founder of Dibbs Technology and TrueParity. Rob holds a BSME from the University of Rhode Island.

Marty Meyer

Chief Financial Officer

A trusted partner and advisor on the executive team, Marty has a unique background having been the CFO of nine venture backed technology companies. Marty has raised over $300M in venture funding and has closed six strategic M&A transactions with a combined value of over $1B. Marty has deep domain expertise in ecommerce, consumer internet, networking, data security, data privacy, media technology and enterprise software industries. Marty is especially experienced in the finance and operations activities of SaaS companies and is driven by data and metrics to help create outstanding customer experiences and drive efficient growth.

Neil Lustig

President and Chief Operating Officer

Neil is a seasoned executive with over 30 years of experience leading and building teams in Tech. Neil brings insights from a variety of market spaces and company sizes. Most recently Neil was the CEO of GAN Integrity, an innovative SaaS Compliance technology company serving enterprise customers in North America and Europe. Before that Neil was the CEO of Sailthru, a leader in ML driven personalized multi-channel marketing communications for media and e-commerce markets. Prior to that Neil was the CEO of Vendavo, the leader in B2B price optimization and management for large enterprises. Before Vendavo, Neil led the commercial team at Ariba, the market pioneer that defined and created the eProcurement space. Neil served as the GM of Ariba Europe and subsequently the GM of Ariba North America. Neil started his career at IBM where he spent sixteen years, initially as a software developer, and then twelve years in a variety of Sales and Marketing roles

 

Neil has a BS in Computer Science and Applied Mathematics from SUNY Albany. He is a native New Yorker, Brooklyn born, and still resides with his wife and three children in New York City.

Bonnie Adams

Director of People Operations

Bonnie is a People Operations and HR veteran, with over a decade of experience establishing successful people and culture functions for early to mid-stage tech startups going through high growth phases. She has a passion for supporting and creating inclusive and collaborative work environments and is well-versed in driving positive changes in her organizations as a trusted leader. Prior to joining Arkestro Bonnie worked as the People & Culture Coordinator for Ionic Security, helping them scale from 5 to over 200 employees in addition to a $120M funding round. Most recently she was the Head of People & Culture for blockchain innovator Storj Labs and was the Director of Human Resources at PrizePicks, the largest independently owned Daily Fantasy Sports platform in North America.

Arym Diamond

Chief Revenue Officer

Arym Diamond joined Arkestro in January 2022 bringing over 20 years of experience in the enterprise software and consultancy industry.  He is responsible for the worldwide go-to-market revenue strategy. Prior to Arkestro, Arym was Chief Revenue Officer at CalAmp focused on Telematics and Logistics. He also served as the area vice president of North American Sales within the Salesforce.com Enterprise Business unit for Einstein Analytics & AI, where analytics and machine learning were re-imagined for the front office.  Prior to that, he spent over 10 years at Oracle in various sales positions. Arym holds an MBA from the University of Southern California Marshall School of Business, and an undergraduate degree from California State University.

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